Use Technology to Save Paper in Better Way

In US the paper consumption reached the highest level in 1999 as per Parade magazine. Since then with time the use of paper has scaled down but most of the companies are still using pounds of paper daily. There are better ways to create, send and receive information without using paper.

Reducing use of paper not only saves money but also gives you green credit that’s a true one not manipulated. The first rule to be followed for using less paper is to have less print out. As every one in the company is connected by internet, the use of e-mail should be extensive; everyone should use shared document workspaces or even fax instead of print. If you use fax use it smartly. Printing the message and then forwarding the message through fax is not be done rather use email-to-fax services or just e-mail the information.

There are printers with multi-function; HP PhotoSmart 2610 is one of them that print, faxes, scans and copies in color and has combined all four functions in single housing. The Espon’s WorkForce 600 also a printer with multi-function is better than HP PhotoSmart 2610 with its two distinct features; one – it has automatic document feeder and second – it supports wireless technology.

Other way of cutting down use of paper is by placing printer a little away from the people working. Some people will avoid printing only because they have to get up and walk to have print outs.

Both the printers from HP and Epson support Windows and Macintosh users, however Linux users prefer HP because its drivers are built up in Linux. Next thing that can be done to save us of paper is to use scanners. For scanning dedicated scanner like ScanSnap S1500 fro Fujitsu will serve the purpose. The incoming documents will be scanned for paper reduction. A person at the workplace as Scan Master will maintain scanning consistency. Fujitsu ScanSnap S1500 has great performance for document management.